Application for official documents

Transcript

Purpose/Use

  • A transcript is the most comprehensive academic record of a student at the University which lists the courses of study and the examination results, if applicable
  • Suitable for most purpose
  • Information on English as the medium of instruction at the University is pre-printed under section F of "Guide to symbols used in transcripts" at the overleaf of the official transcript.

Sample

Sample document

Application - For current students

Official Transcript

  • Online application
    • Navigation Path:
    • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript
  • View Application Status
    • Navigation Path:
    • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript > Applications made in the last three months

Student Copy of Academic Transcript for Undergraduate Students

Student Copy of Academic Transcript was launched to undergraduate students, except exchange/visiting students, last year with the "Unofficial Transcript" to undergraduate students in the Faculty of Medicine and Faculty of Dentistry (i.e. MBBS, BNursing, BPharmacy, BBiomedSc, BChinMed, and BDS students) in the first phase of pilot run and a web version of the Student Copy to current full-time undergraduate students under the 4-year curriculum in other Faculties in the second phase of pilot run.

Having considered the issue of system loading and in order to facilitate undergraduates to access the Student Copy under the same platform, the web version of Student Copy will be extended to current full-time undergraduate students under the 4-year curriculum, except exchange/visiting students, in the Faculty of Medicine and Faculty of Dentistry (i.e. MBBS (admitted in 2016-17 or before), BNursing, BPharmacy, BBiomedSc (admitted in 2016-17 or before), BChinMed, and BDS students) starting from 10 a.m. of June 13, 2018 and replace the "Unofficial Transcript". (Note: MBBS and BBiomedSc students admitted in 2017-18 already have access to the web version of the Student Copy.)

The web version of the Student Copy contains key information on academic studies such as a chronological list of courses attended/enrolled, grades and credits (if applicable) for the current degree. Students who have transferred their studies to another degree curriculum may need to apply for an official transcript if a full list of academic record is required. The Student Copy may be helpful to students who need a general academic and enrolment record for job searching and internship application.

Please find below

  1. A sample of the web version of the Student Copy; and

  2. A Quick Guide to view/download the web version of the Student Copy.

Navigation path for current full-time MBBS (admitted in 2016-17 or before), BNursing, BPharmacy, BBiomedSc (admitted in 2016-17 or before), BChinMed, and BDS students, except exchange/visiting students, under the 4-year curriculum to view/download their own web version of the Student Copy starting from 10 a.m. of June 13, 2018 is as follows:

HKU Portal> SIS Menu > Academic Records > Transcript (Student Copy)

The "Unofficial Transcript" used by current full-time MBBS (admitted in 2016-17 or before), BNursing, BPharmacy, BBiomedSc (admitted in 2016-17 or before), BChinMed, and BDS students under the 4-year curriculum will be replaced by the web version of the Student Copy starting from June 13, 2018. Students who wish to download the "Unofficial Transcript" for record, please do so before June 13, 2018 using the navigation path below:

HKU Portal> SIS Menu > Self Services > Student Center > My Academics > Transcript: View my unofficial transcript

Undergraduate students (including part-time, exchange/visiting students and students under the 3-year curriculum) who wish to view their course history/course grades online, please follow the navigation paths below:

For course history:

HKU Portal> SIS Menu > Enrollment > My Course History

For course grades:

HKU Portal> SIS Menu > Academic Records > View my Grades

For enquiries, please contact the Academic Services Office by telephone at 2859 2433 or by e-mail: asoffice@hku.hk.

Application - For graduates

Testimonial

Purpose/Use

  • A testimonial certifies the qualification(s) awarded to a student
  • For IANG (graduates only i.e. AFTER completion of the degree)

Sample

Application Form

Certification

Purpose/Use

  • To provide certification on a photocopy of your HKU graduation certificate; or
  • for verification of your registration status on a form provided by an institution or an organization

Application Form

Degree Regulations and Course Descriptions

Purpose/Use

To obtain syllabus(es) prior to academic years 2002/03 or to provide certification of the syllabuses (i.e. with university chop on the syllabuses)

From academic years 2002/03 onwards: you may view and download the syllabuses online at http://www.hku.hk/pubunit/drcd/

Application

Application form

Arrangement on the Collection of Graduation Certificate

Graduation certificates are issued to students free of charge after the Congregation Ceremony, normally in late November/December. For details on the collection of graduation certificates, please visit http://www.hku.hk/congreg/certificate

If you wish to arrange a representative to collect the certificate on your behalf or to request the certificate to be sent to you by registered mail, please complete the "Authorization Form for Collection of Graduation Certification/ Diploma"

Certificate of Graduation (CoG)

Purpose/Use

  • A Certificate of Graduation (CoG) certifies that a student has successfully completed the requirements for the conferment of a degree at the Congregation Ceremony before the issuance of the graduation certificate.
  • For employment in the Mainland

Sample

Sample document

Application

Online Application

  • For 2018 graduates from postgraduate or undergraduate degree programmes ONLY. Application has to be submitted online at least 3 weeks before the Congregation Ceremony.

Notes to applicants

Replacement of Graduation Certificates

Purpose/Use

To apply for a replacement of your original graduation certificate in case of loss or damage, or when there is a change in legal name requiring updating of the University records.

Application

Application form

Academic Attainment Profile (AAP)

Purpose/Use

AAP records the achievement of a student in four main components, where applicable
  1. Professional Core/Major,
  2. Common Core,
  3. English Language and Chinese Language, and
  4. Non-Major (Minors and/or Free Electives).
Each component will carry its own component GPA. Ranking of the Professional Core/Major component will also be provided for students to be graduated in the same conferment year, if applicable.

Sample

Application

  • ONLY eligible for application by full-time undergraduate students of the reformed curriculum (i.e. 4-year undergraduate curriculum) admitted from the academic year 2012-13 onwards AND have successfully completed the undergraduate degree in 2016 and/or 2017.
  • Online Application

Personal Information Collection Statement (PICS)

Personal Information Collection Statement for Applicants and Students

Frequently Asked Questions

Transcript/ Testimonial/ Certification
  1. What document should I apply for if I want to certify the medium of instruction of the University?

    Please apply for an official transcript. Information on English as the medium of instruction at the University is pre-printed under section F of "Guide to symbols used in transcripts" at the overleaf of the official transcript.

  2. What kind of document will you certify?

    We only certify degree certificates issued by the University. For certificates issued by individual department or HKU SPACE, please contact the relevant office for assistance.

    To make a declaration or oath/affirmation of your other documents, you may seek assistance from a Notary Public or any of the Government's Home Affairs Enquiry Centres.

  3. Where can I obtain a document to verify the contact hours of my study?

    Please contact your home Faculty for assistance.

Graduation
  1. What is the difference between a Graduation Certificate and a "Certificate of Graduation (CoG)"?

    You do not need to apply for a Graduation Certificate as it is issued to graduates free of charge after the Congregation Ceremony, normally in late November/December.

    A "Certificate of Graduation" (CoG) is a document which certifies that a student has successfully completed the requirements for the conferment of a degree and is issued to students before the issuance of graduation certificates. As transcripts and testimonials are suitable for most purpose, you may consider to apply for a CoG only when necessary.

  2. Where can I get more information about the Congregation Ceremony?

    Please visit the Congregation website.

Contact ASO

Academic Services Office

Email: asoffice@hku.hk
 
Address: Room G-04, Run Run Shaw Building
The University of Hong Kong
Pokfulam
Hong Kong
 
Telephone: (852) 28592433
 
Facsimile: (852) 25401405
 
Office Hours: Monday – Friday: 9:00 a.m. – 5:30 p.m.
Saturday: 9:00 a.m. – 12:30 p.m.
Closed on Sunday, Public Holidays and University Holidays (i.e. Christmas Eve, New Year Eve (p.m.), the day preceding Lunar New Year (p.m.) and The University of Hong Kong Foundation Day (March 16)).