Application for official documents

Transcript

Purpose/Use

  • A transcript is the most comprehensive academic record of a student at the University which lists the courses of study and the examination results, if applicable
  • Suitable for most purpose

Sample

Sample document

Application - For current students

Official Transcript

  • Online application
    • Navigation Path:
    • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript
  • View Application Status
    • Navigation Path:
    • HKU Portal > SIS Main Menu > Online Applications > Application for Transcript > Applications made in the last three months

Student Copy of Academic Transcript for Undergraduate Students - Second Phase of Pilot Run.

A pilot run was conducted for undergraduate students in the Faculty of Medicine and Faculty of Dentistry (i.e. MBBS, BNursing, BPharmacy, BBiomedSc, BChinMed, and BDS students), except exchange/visiting students, to view and download the Student Copy of Academic Transcript ("Student Copy" as referred to below) via the HKU Portal in February this year.

The issue of system loading was assessed after the pilot run and a web version of the Student Copy will be launched under the second phase of the pilot run for current full-time undergraduate students under the 4-year curriculum, except exchange/visiting students, in other Faculties starting from June 26, 2017 (Monday).

The web version of the Student Copy contains key information on academic studies such as a chronological list of courses attended/enrolled, grades and credits for the current degree. Students who have transferred their studies to another degree curriculum may need to apply for an official transcript if a full list of academic record is required. The Student Copy may be helpful to students who need a general academic and enrolment record for job searching and internship application.

Please find below samples of Student Copy, Quick Guide and the navigation paths for you to view / download your own Student Copy via the HKU Portal:

  • For current full-time undergraduate students under the 4-year curriculum (except exchange/visiting students) in the Faculties of Arts, Architecture, Business and Economics, Education, Engineering, Law, Science and Social Sciences; and BSc(Exercise and Health) programme:

    • Navigation Path:
    • HKU Portal > SIS Menu > Academic Records > Transcript (Student Copy)
    • (available from June 26, 2017 (Monday))
  • For current undergraduate students (except exchange/visiting students) in the Faculty of Medicine and the Faculty of Dentistry i.e. MBBS, BNursing, BPharmacy, BBiomedSc, BChinMed, and BDS students (These students can continue to view / download their current Student Copy using the existing navigation path under the first phase of pilot run):

    • Navigation Path:
    • HKU Portal > SIS Menu > Self Services > Student Center > My Academics > Transcript: View my unofficial transcript

For enquiries, please contact the Academic Services Office by telephone at 2859 2433 or by e-mail: asoffice@hku.hk.

Application - For graduates

Testimonial

Purpose/Use

  • A testimonial certifies the qualification(s) awarded to a student
  • For IANG

Sample

Application Form

Certification

Purpose/Use

  • To provide certification on a photocopy of your HKU graduation certificate; or
  • for verification of your registration status on a form provided by an institution or an organization

Application Form

Degree Regulations and Course Descriptions

Purpose/Use

To obtain syllabus(es) prior to academic years 2002/03 or to provide certification of the syllabuses (i.e. with university chop on the syllabuses)

From academic years 2002/03 onwards: you may view and download the syllabuses online at http://www.hku.hk/pubunit/drcd/

Application

Application form

Arrangement on the Collection of Graduation Certificate

Graduation certificates are issued to students free of charge after the Congregation Ceremony, normally in around December. For details on the collection of graduation certificates, please visit http://www.hku.hk/congreg/certificate

If you wish to arrange a representative to collect the certificate on your behalf or to request the certificate to be sent to you by registered mail, please complete the "Authorization Form for Collection of Graduation Certification/ Diploma"

Certificate of Graduation (CoG)

Purpose/Use

  • A Certificate of Graduation (CoG) certifies that a student has successfully completed the requirements for the conferment of a degree at the Congregation Ceremony before the issuance of the graduation certificate.
  • For employment in the Mainland

Sample

Sample document

Application

Online Application

  • For 2017 graduates from postgraduate or undergraduate degree programmes ONLY. Application has to be submitted online at least 3 weeks before the Congregation Ceremony.

Notes to applicants

Replacement of Graduation Certificates

Purpose/Use

To apply for a replacement of your original graduation certificate in case of loss or damage, or when there is a change in legal name requiring updating of the University records.

Application

Application form

Personal Information Collection Statement (PICS)

Personal Information Collection Statement for Applicants and Students

Frequently Asked Questions

Transcript/ Testimonial/ Certification
  1. What document should I apply for if I want to certify the medium of instruction of the University?

    Please apply for a testimonial and write down your request on the "Remark" (on page 1) of the application form.

  2. What kind of document will you certify?

    We only certify degree certificates issued by the University. For certificates issued by individual department or HKU SPACE, please contact the relevant office for assistance.

    To make a declaration or oath/affirmation of your other documents, you may seek assistance from a Notary Public or any of the Government's Home Affairs Enquiry Centres.

  3. Where can I obtain a document to verify the contact hours of my study?

    Please contact your home Faculty for assistance.

Graduation
  1. What is the difference between a Graduation Certificate and a "Certificate of Graduation (CoG)"?

    You do not need to apply for a Graduation Certificate as it is issued to graduates free of charge after the Congregation Ceremony, normally in around December.

    A "Certificate of Graduation" (CoG) is a document which certifies that a student has successfully completed the requirements for the conferment of a degree and is issued to students before the issuance of graduation certificates. As transcripts and testimonials are suitable for most purpose, you may consider to apply for a CoG only when necessary.

  2. Where can I get more information about the Congregation Ceremony?

    Please visit the Congregation website.

Contact ASO

Academic Services Office

Email: asoffice@hku.hk
 
Address: Room G-04, Run Run Shaw Building
The University of Hong Kong
Pokfulam
Hong Kong
 
Telephone: (852) 28592433
 
Facsimile: (852) 25401405
 
Office Hours: Monday – Friday: 9:00 a.m. – 5:30 p.m.
Saturday: 9:00 a.m. – 12:30 p.m.
Closed on Sunday, Public Holidays and University Holidays (i.e. Christmas Eve, New Year Eve (p.m.), the day preceding Lunar New Year (p.m.) and The University of Hong Kong Foundation Day (March 16)).