Applicable to:

UG

RPG

TPG

Q:

I cannot fulfil the admission condition(s) as stated in the offer letter. How do I apply for refund of admission deposit?

A:

Please obtain the application form “Request for Refund of Deposit for Conditional Offers” (document 135/420 for undergraduate admissions / document 136/420 for postgraduate admissions) from the Faculty Office, and return the completed form, together with the original fee payment receipt, to Academic Services Office*, Room G-04, Ground Floor, Run Run Shaw Building not later than two months after the commencement of the academic year in which admission is sought.

* Note: Some Faculties request students to return the application form to the Faculty Office. Please check with the Faculty Office concerned.

Applicable to:

UG

RPG

TPG

Q:

I have submitted a request to withdraw from studies. Do I have to settle the outstanding composition fee?

A:

As stipulated in the Student Handbook, a student is liable to pay the annual composition fee despite withdrawal from studies at any time during the academic year.  Withdrawal from study does not remove the need to settle any outstanding financial payments or financial aid obligations due to the University or financial aid office(s).

Applicable to:

UG

TPG

Q:

I have been approved to take Leave of Absence (LoA) for the whole semester. Do I have to pay the composition fee?

A:

Composition fee will not be charged for students who have been approved to take LoA for the whole semester. If LoA was granted after issuance of invoice, the relevant fees will be reverted in due course. For students who have been granted LoA after payment of composition fee, the paid fee will be carried forward to offset the ensuing (i.e. next) instalment of composition fee.

Applicable to:

RPG

Q:

I have been approved to take non-study leave. How will it affect the payment of composition fee?

A:

As stipulated in the Student Handbook, composition fee shall be paid in advance and composition/continuation fee will be exempted for the period of non-study leave taken. Credit(s) arising from the taking of non-study leave will be carried forward to offset composition fee in the ensuing instalment. For details, please refer to the section on Fixed Daily Rate (FDR) Approach.

Applicable to:

UG

RPG

TPG

Q:

I cannot settle the payment of composition fee before the due date as stated on the invoice. How can I apply for financial assistance and/or extension of payment due date?

A:

Students may apply for extension of payment due date via the online system of Centre of Development and Resources for Students (CEDARS) before the payment due date. Please visit the website of CEDRAS at http://cedars.hku.hk/sections/Finances.php for details.

Applicable to:

RPG

Q:

I received an invoice for payment of continuation/composition fee after submission of thesis. What should I do?

A:

As stipulated in the Procedures for the Degree of Doctor of Philosophy (PhD) and Procedures for the Degree of Master of Philosophy (MPhil), once a thesis is submitted for examination, a candidate need not pay additional fees, unless he or she is required to revise and resubmit the thesis for a new examination, whereupon a second examination fee is charged.

In case you received an invoice after you have submitted your thesis, please contact the Academic Support and Examinations Section by email (fees@hku.hk).

Applicable to:

UG

RPG

TPG

Q:

What types of payment method are available?

A:

Please visit the website of the Finance and Enterprises Office (FEO) and select "Instructions for Payment" for detailed information.

Applicable to:

UG

RPG

TPG

Q:

I have not received any invoice and do not know the amount of fees I need to pay. What should I do?

A:

Starting from December 2010, student invoices are issued through the HKU Portal email account. You may login the HKU Portal to check the account balance and payment records.

For instruction on viewing your finance-related information, please refer to Page 23 of the Guide to SIS for Students (login required).

For students who cannot login the HKU Portal, please approach the Finance and Enterprises Office (FEO) (Contact Information) for the balance of your student account.

Applicable to:

UG

RPG

TPG

Q:

I made fees payment via online banking and want to check if the University has received my payment. What should I do?

A:

Please login the HKU Portal to check your payment record. However, please note that it takes a few days for the transaction to be reflected in your student account. If the payment is not reflected in your student account after one week, please contact the Finance and Enterprises Office (FEO) (Contact Information).

Applicable to:

UG

RPG

TPG

Q:

I wish to apply for a waiver / refund of fee(s). What should I do?

A:

Please note that University fees, once paid, cannot be refunded.

Should there be any exceptional circumstances which would justify special consideration for waiver / refund of fee(s), please send your request to fees@hku.hk and provide the following information to expedite the processing:

• full name in English, university number and curriculum of studies;
• the type and amount of fee(s) concerning the request for waiver / refund (e.g. surcharge of HK$500, 1st instalment of composition fee in 2021-22 of HK$21,050); and
• a detailed account of the exceptional circumstance which would justify special consideration for waiver / refund of fee(s), accompanied by documentary proof in the form of an attachment.